So, you’ve got the e-mail asking to hire you, or requesting more information. So, what are you going to do now? Will you send a fawning reply telling how glad and happy you are that’s filled with soft language. Sure you will. Why not? But what a mistake that is. Why? It puts you in a weak position. That’s why.
So, what to do. Well for starters send a short e-mail of three, maybe four sentences.
What To Include?
- Say thank you.
- Based on your e-mail requesting [specifically list what you were asked to deliver]
- ‘my rate is: ‘ list your rate for the job or hourly whichever is appropriate for the work.
- Close with ‘Let me know how you would like to proceed.’
Write Like a Professional By Avoiding Touch-ie Feel-ie Language
- “It seems like ….” Really? You don’t know?
- “I feel ….” That’s nice, but no one cares what you feel. Be specific. If you don’t know what you want how can the reader know?
- “I think” this is the worst off all. You think? You are a professional, and you think? Your job is to know. If you don’t know what your talking about, know your costs, know your business – Hey, you’re not a professional and the client will continue searching for someone who is.
Keep the note short, direct, and to the point. This is business communication at its most succinct. Do not prevaricate. These people want your rate, or the cost for the job. All else can wait. When they get back to you you will follow up with a contract or a letter of agreement. Actually, they may send you a contract which may be more lucrative that yours. How? for one thing, a better deal on mileage and ravel expenses. So, don’t be in a hurry to start quoting numbers.
Good luck. Always remember, when there’s a dollar on the table you don’t have a friend in the room.